Welcome to Immanuel Lutheran Early Childhood Center! We feel privileged that you have chosen to entrust your little ones in our care. We are looking forward to this year with your children.
We hope this parent handbook will be informative and answer your questions about our school. If you have further questions please do not hesitate to call the school office at 785-238-5921. You may also email the school at email@example.com.
We are here to make your children’s first learning experience a positive one. God’s blessings on your year of growth!
*Early childhood education is an integral part of congregational mission and ministry. Our center exists to share God’s love with young children and their families. That they may be brought to the saving knowledge and grace of our Lord and Savior Jesus Christ.
*Our school is a joint ministry that involves the congregation, the community, the staff, the family, and the children. Family is a vital part of our school ministry. As a school, our role is to assist parents in their God given task of teaching and applying God’s Word. Both school and family work together in nurturing the whole child.
*Each child is a unique person created by God and learns best about God’s world through developmentally appropriate play activities.
*A warm and loving Christ-centered environment enables children to develop to their fullest potential spiritually, physically, socially, emotionally, and intellectually. A developmentally appropriate learning environment enhances discovery, communication, conceptualization and creativity and stimulates a love for lifelong learning. Children thrive in an environment where they feel safe, secure, and loved by God, their caregivers and peers.
So that the children may... “Grow in the grace and knowledge of Our Lord and Savior Jesus Christ” 2 Peter 3:18
The Mission of Immanuel Lutheran Early Childhood Center is to lead children and their families to know and to love Jesus.
*Children will increase their knowledge of and love for the Lord.
*Children will develop good self-esteem through a nurturing and relaxed environment with caring educated adults where self-concepts can be enhanced, independence encouraged, free choice decisions offered, social skilled acquired, and individuality respected.
*Children will spend time with their friends in a range of different and satisfying activities. The activities will be drawn from the following curriculum: art, science, cooking, music, movement, dramatic play, language arts, gross motor, fine motor, math and religion.
*Children will gain self-discipline in an environment where they know the limits and expectations.
Regular School Hours:
Preschool for 2 ½ to 3-year old's 8:30am-3:00pm in two classrooms
Pre-Kindergarten for 4-to-5-year old's 8:30am-3:00pm in two classrooms
Afterschool Program for School Agers 3:00pm-6:00pm
School Breaks for School Agers 6:30am-6:00pm
Enrollment Ages: According to state guidelines, for a child to be eligible for enrollment in our program he/she must be 2 ½ years old and be fully potty trained (can use the bathroom totally independently).
A NON-REFUNDABLE registration fee of $50.00 must be paid at the time of registration to guarantee a position in the class.
There is a NON-REFUNDABLE fee of $20.00 at the beginning of every school year to help us pay for the Procare app that we use to better communicate with families.
A NON-REFUNDABLE fee will be asked for at the beginning of summer for the Pre-Kindergarten and School-age classrooms The fee is based on the activities we plan for the summer. We will let you know as soon as we have all the plans in place what that fee will be. It changes every year.
If classes are filled when a parent calls, the child’s name will be put on a waiting list to fill vacancies as they occur.
The following forms must be completed and returned prior to the beginning of the school term: Enrollment form, child information sheet, health form signed by the physician with immunization records, an emergency authorization form.
If you refer a family to attend the ILECC and enrollment takes place, the referring family will receive a one-time $50 credit to your child’s account. After the enrolled child has been enrolled for 3 months.
Admission policies shall be non-discriminatory concerning race, color, religion, national origin, ancestry, physical handicap or sex in accordance with K.S.A. 44-1009.
$135 a week for one child.
$256.50 a week for two children.
$364.50 a week for three children.
Tuition will need to be paid prior to receiving care. You can pay one week at a time, two weeks at a time, or an entire month. A $30 service fee will be charged on all returned debits or checks. If a check is returned, you will need to pay your tuition by cash or money order.
Families who have children at the center after 6:00pm will be charged a $1.00 a minute for the first 30 minutes. Anything after will be charged $10.00 a minute.
No refunds will be given for illness, vacations or snow days. Those days will not be made up. If for some reason you find you are unable to pay the tuition, please contact the director. We are more than happy to work out a suitable arrangement with you.
We offer a very blended curriculum.
*We have the faith-based part where we blend Voyages and Little Lambs Curriculums together. In these curriculums we teach children that Jesus loves them and is their friend. But Jesus is so much more than that. Jesus is real and always near and has the power to help. The children will get to color a picture that goes along with the story they are learning as well as lots of other activities.
*We also use Curiosity Corner. In Curiosity Corner, the principles of developmentally appropriate practice are interwoven through concrete, age-appropriate activities that target nine developmental domains. The program fosters children’s language, cognitive, mathematical, emotional, interpersonal, creative, and physical development. The Curiosity Corner program’s structure and instructional activities were developed in alignment with the following beliefs:
Children learn though doing
Children learn from working cooperatively together
Young children arrive at school with different levels of readiness and learning at different rates.
We at Immanuel believe that it is extremely important that all people attend divine worship services regularly and faithfully. We encourage you and your family to worship regularly with us or with a church of your choosing.
All students at ILECC attend a children’s chapel, each week. These chapels are not intended to replace Sunday services, but to supplement them. At these chapels, children can pray, hear God’s Word, sing praises to God, and to bring a love offering to their Friend, Jesus. Offerings brought to chapel are designated for various mission and charitable purposes.
Two times throughout the school year children in the ILECC will sing in Immanuel’s Sunday morning worship service. Dates will be announced.
We believe many educational values may be gained by experiences which are not possible in the classroom situation. Our children in the Purple, Blue, and Yellow classrooms are old enough that they may go on walking field trips or bus trips. However, our children in the Green and Orange classrooms are too young to go on field trips, so we provide them with in house field trips. We will notify parents as early as possible of the plans prior to the outing.
Teachers must follow the policies set by the School Board and the State of Kansas.
All children must follow all rules on the field trip, or they will not be allowed to take part in future field trips with the center.
No child will be allowed to attend a field trip unless parents have filled out and turned in the required state and center permission forms and paid any necessary fees.
It may become necessary to cancel a trip if weather conditions make the field trip unfavorable.
No child is to be drop off or picked up from a field trip. You must pick up and drop off at the center.
If a parent feels they do not wish for their child to go on a field trip they may be required to keep them home that day if we do not have space in another classroom. If you bring your child after the time the classrooms need to leave for the field trip you may also have to keep your child home if we do not have space in another classroom.
Immanuel Lutheran’s property and casualty insurance provides excess medical payments. In other words, your personal medical insurance will be the primary carrier and will pay first. Whatever your personal insurance will not cover, will then be submitted to the school insurance policy.
At the beginning of every school year, we hand out a school supply list. We ask that you provide the items by the first day of school. The gift cards are used for the teachers to restock as the supplies get used. There may be times when we ask you to provide supplies for a special project.
Children must be dropped off and picked up by an adult. Your child will not be released to anyone who is not 18 years or older. Children will also not be sent out on their own. If you are unable to walk your child to the door, please call the school to make arrangements for a staff member to come out to your car to get your child. This goes for pick up as well.
If someone else is picking your child up, please let the office know by filling out the alternate pick-up slip. Make sure the person is on your list and is prepared to show a picture ID.
Please enter the parking lot at the far end of the parking lot and exit near the building. This will allow traffic to flow in the same direction and thus helping to eliminate accidents.
Inclement Weather Policy
If a decision is made to close the school due to inclement weather, the announcement will be made by the local radio station, KJCK 1420 AM or 94.5 FM, and Topeka WIBW TV channel 13. We will also post it on the Facebook and send you a message through the Procare app. The announcement will be made prior to 7:15am.
In the event of early dismissal due to dangerous weather conditions, the information will be announced on KJCK 1420 AM or 94.5 FM and on Topeka WIBW TV channel 13. The information will also be post on the Facebook page and a message will be sent out through the Procare app. Parents are asked to pick up their children as soon as possible. Children will be kept at school until arrangements have been made for their transportation.
In general, Immanuel will coincide with U.S.D 475 on closing and early dismissals.
Any child who is sick with any of the following symptoms must be kept at home: red, watery or draining eyes, drainage from ears, lice, skin lesions or rash, vomiting, diarrhea or a temperature over 100 degrees. Please call us if your child is ill and explain the nature of the illness. We are required to report certain communicable diseases to the Health Department and may need to take additional control measures and notify the other parents. Your child’s identity will be kept confidential by the staff. Children must be symptom free and without the aid of fever reducers for 24 hours before returning to school. Your child may required to receive a doctor’s note to return to school.
In the event a child becomes ill at school, the child will be isolated from the other children and the caregiver contacted immediately. You will have 1 hour to pick up your child after we call.
Over the counter medication will be administered at school with the proper forms filled out. Life-saving medication (I.e., EpiPen or inhaler) will be kept in a labeled, locked cabinet in the office. A picture of the child will be on the label. A doctor’s note must be attached to the medication which includes the child’s name, dosage, dosage intervals, name of the physician and date the prescription was filled. An authorization for dispensing medications form must be filled out by the parent. This form is kept with the medication.
Disaster Drills & Plans
Tornado and fire drills are conducted as prescribed by Kansas law.
All students will line up by the safest exit.
Children and the provider will go out the safest exit and proceed to the fence and wait until the fire department has given their okay.
When sirens sound, provider will take the children to the orange room.
Children will crouch down and cover their heads for protection.
Providers will not answer phone calls until after the all clear is heard or the warning has expired.
Provider has a battery-operated flashlight should the lights go out. Children will be taken to areas with emergency lights.
Provider also has a battery operated radio to listen to the weather reports.
We are not in a flood area, but if flooding would occur, provider will take the children to higher ground and do as directed by emergency personnel.
Serious Injury Plan:
Provider will check the injury and administer First Aid. Ambulance will be called if needed.
Parent will be notified and told where the child is being taken for care.
Emergency substitute will be called and told to come care for the other children. As soon as substitute arrives, provider will take the child and the necessary papers (or follow the ambulance) to get medical attention. Provider will stay with child until the parent or parent’s designee arrives.
When the provider returns to school, an injury report will be filled out and sent to the local health agency as required by state by the next working day.
All staff is trained in first aid and CPR. It is extremely important for parents to notify the school office of any changes in phone number and address. Medical information and emergency release forms must be on file with the most current information.
Lost Child Plan:
If a child is lost, the proper authorities will be called immediately.
The adults in the building will search as much as possible, while keeping all other children safe and accounted for.
The parents will be notified.
In case of an evacuation, we will evacuate to the Geary County Health Department at 1212 W. Ash St, Junction City.
Immanuel Lutheran ECC offers a complete breakfast and lunch as specified by the Child and Adult Care Food Program. Children will not be allowed to bring a lunch from home.
Students with a food allergy will be served an alternative, providing a statement from a physician is on file.
Snack: 3:00pm-3:30pm After school children will get snack at 3:30pm when they arrive
Evening Snack: 5:00pm-5:30pm
We expect parents to assume responsibility for proper selection of clothing for school wear. Clothing for young children need to be practical and clothing appropriate for their age.
In order to meet the above goals in dress, the following statements of policy are made:
Extremely short or poor fitting shorts are not to be worn.
Clothing displaying or advertising substances illegal or inappropriate for minors or of an unchristian, disrespectful, rude or violent nature, is prohibited. (This includes skulls, professional wrestling, alcohol, pornography, firearms, ect.)
Shirts or blouses which bare the midriffs are inappropriate both for boys and for girls.
Children are not to wear or bring make-up, including lip gloss to school. Chapstick cannot be kept by the students, must be given to the staff and used under their supervision only, according to state regulations.
Jewelry, including watches, are not to be worn or brought to school. Studded pierced earrings and jewelry that is permanently tied on will be allowed. Teachers will not be responsible for lost or broken items, nor will they reattach earrings which have been removed.
Children should be dressed for active play. Children explore the environment, both indoors and outdoors, with a variety of materials. Children need comfortable, sturdy, washable clothing. Clothing should allow the child to participate in all activities without concern for spoils, spots, rips, or tears. Girls need to always wear shorts or leggings under their dresses/shirt for modesty.
Children should be wearing shoes that allow them to climb and walk and run without fear of slipping or sliding. Shoes should fit properly, are closed toed, cover the entire foot and fasten securely to the child’s feet. Flip Flops and open-toed sandals are NOT allowed. Snow/Rain boot are not appropriate inside footwear so shoes must be brought for children to change into if boots are worn to school, due to adverse weather.
Clothing needs to be easy to manage for the child. This promotes independence and self-help. Children must be able to unfasten any belts or pants by themselves.
Each child attending the ECC will have a complete set extra clothes, including underwear and socks, at school. From time-to-time accidents do happen. When soiled clothes are sent home, return immediately the next day with a new extra set of clean clothing. If your child doesn’t have extra clothes at school, you will receive a call to bring new clothes.
10. Outdoor play is an important part of our day. We do go outside every day that is possible. Please see that your child is dressed comfortable for outdoors and has the proper outdoor clothing. During the cold winter months, each child must have a coat, a hat or hood, gloves/mittens, and snow boots when there is snow.
Toys from Home
Children are allowed to bring in a stuffed animal to sleep with. The children are also allowed to bring in toys for show and tell. Techers will provide those days for you. Otherwise please keep toys at home.
At no time will guns, swords or other type of weapons, including toy weapons be brought to school, even for show and tell. Toys that promote violence and dangerous objects should not be brought to the center.
The goal of discipline is to help children learn self-control. Providers help teach children about appropriate behavior and how to get along with others. Be consistent. Children are confused when providers respond in different ways to similar behavior. Appropriate guidance needs to follow a child’s misbehavior immediately so that the child understands why he or she is being corrected. We never threaten to do something that the provider would not or could not do. We are good role models. We act with kindness and patience toward each child. We respect and talk to each child about their feelings. We also talk to the children about their behavior and what is expected. We tell the children what they can do rather than what they can’t. (“Please walk” instead of “Don’t run”) Children are praised for good behavior often.
Sometimes behaviors can get out of hand, and we must talk with parents. We include parents in the decisions about effective ways to provide guidance for their child. Consistency between the child’s home and the center is most effective.
We never want to kick a child out. If the behavior is not corrected quickly, we will have a meeting with the family and set up a behavior plan. With the parent we set dates for the plan to start and end. We will also set two dates in between those dates to review. The goal of the behavior plan is to correct the behavior. We set up consequences and who enforces them. We also set up good behavior recognition and who is responsible for rewarding that behavior. If by the end date of the behavior plan the behavior is still there, we will get with the parents to see if the behavior is lessening, and we just need to give it another few weeks or if the behavior is not changing. We will try another way. If after 3 behavior plans and the behavior is still there, we are probably not the right fit for the child and would request that the child be removed from the center for the safety and well-being of all children.
After the age of two most children outgrow biting unless there is an underlining condition or issue. We understand at times that does happen. However, we need to protect our children and staff. We strongly disapprove of biting.
When Biting Occurs:
1. The child will be shadowed to help prevent any biting incidents.
2. If a child inflicts 3 bites in one-week period in which the skin of another child or staff member is broken, bruised, or the bite leaves a significant mark, a conference will be held with the parents to discuss the child’s behavior and how the behavior can be modified.
3. If the child again inflicts 3 bites in one-week period in which the skins of another child or staff member is broken, bruised, or the bite leaves a significant mark, the child will be suspended for 2 business days.
4. If a child once again inflicts 3 bites in a one-week period in which the skins of or staff member is broken, bruised, or the bite leaves a significant mark, the parents will be asked to find alternative care for their child.
If a child Bites twice in a 4-hour period, the child will be required to be picked up from school for the remainder of the day. This will not count towards the 2-day suspension.
The child must reimburse the school for the loss as well as for any willful or careless damage to the textbooks of the school. School and church property, including furniture and equipment must not be defaced or damaged in any manner. Violators will be billed for the amount to replace or repair any damage done. Willful violators may be asked not to return to Immanuel.
We understand that sometimes a program may not be right for every child or parent. If a child needs to be withdrawn from preschool, a two weeks' notice is required so that another child can fill the vacancy. Should a two-week notice not be given, you will be billed for that month.
All grievances should be handled between the persons who are directly involved as taught in Matthew 18:15: “If your brother sins against you, go and tell him his fault, between you and him alone.” If after an attempt has been made without success, the following serves to settle the grievance.
If a parent has a complaint or concern involving the teacher, the program, or the classroom, the parent should discuss it with the director.
If a teacher has a complaint or concern involving a parent or another teacher, the teacher should discuss it with the director.
If a parent has a complaint or concern involving the director, the parent should discuss it with a member of the School Board.
We ask that when you need to speak with a teacher to make arrangements to meet outside the classroom time. Speaking with a teacher with children in the classroom takes the teacher’s attention away from the children.
Parent Involvement and Communication.
ILECC believes that a good relationship between home and school will help foster a sense of security, a sense of well-being, and a sense of self-esteem in the child, will help build mutual understanding and guidance, and provide a greater concictency for children. We believe that parents have the right and responsibility to share in decisions about their children’s care and education. It is just as important for parents to become actively involved in their child’s education and their child’s school. Therefore, parents are welcome to volunteering in the classroom at any time. We ask that parents volunteer at least 3 activities a year. One time to be served directly with your child in the classroom, one time in a fundraiser, and one time to be served in some other capacity.
Parents are always welcome to visit their child’s classroom; however, common courtesy dictates that prior arrangements should be made. Parents, when in the classrooms, considered volunteers and may be asked to help with classroom affairs: working with students, helping with an art project, or other activities.
All visitors, while in attendance at Immanuel, is subject to all rules and policies of ILECC. All Visitors, including parents, are asked to please check-in at the school office.
Parents are informed of classroom activities through a monthly calendar and newsletter. Teachers communicate on a regular basis with parents about their child’s development through our Procare app as well as in person or phone call. Parent-teacher conferences are held twice a year. If they aren’t in person, they will be on zoom.
Please understand that the children come first during class time. The teacher will be happy to talk with you before or after class. Discussions about your child should not be within child’s hearing. Remember that this is your school and your child’s education. Come find out what is happening!