Welcome to Immanuel Lutheran Early Childhood Center! We feel privileged that you have chosen to entrust your little ones to our care. We are looking forward to this year with your child.
I hope this parent handbook will be informative and answer your questions about our school. If you have further questions please do not hesitate to call the preschool office at 785-238-5921.
We are here to make your child’s first learning experience a positive one. God’s blessings on your year of growth!
Preschool Director &
Immanuel Lutheran Early Childhood Center Staff
Early childhood education is an integral part of congregational mission and ministry.
Our center exists to share God’s love with young children and their families that they may be brought to the saving knowledge and grace of our Lord and Savior Jesus Christ.
Our school is a joint ministry that involves the congregation, the community, the staff, the family and the child.
Family is a vital part of our school ministry. As a school, our role is to assist parents in their God given task of teaching and applying God’s Word.
Both school and family work together in nurturing the whole child.
Each child is a unique person created by God and learns best about God’s world through developmentally appropriate play and activities.
A warm and loving Christ-centered environment enables children to develop to their fullest potential spiritually, physically, socially, emotionally, and intellectually.
A developmentally appropriate learning environment enhances discovery, communication, conceptualization and creativity and stimulates a love for lifelong learning.
Children thrive in an environment where they feel safe, secure, and loved by God, where close caring relationships are developed with their caregivers and peers.
So that the children may…”Grow in the grace and knowledge of
Our Lord and Savior Jesus Christ” 2Peter 3:18
The mission of Immanuel Lutheran Early Childhood Center is to lead children and their families to know and to love Jesus.
Children will increase their knowledge of and love for the Lord.
Children will develop good self-esteem through a nurturing and relaxed environment with caring educated adults where self-concepts can be enhanced; independence encouraged; free choice decisions offered; social skills acquired; and individuality respected.
Children will spend time with their friends in a range of different and satisfying activities. The activities will be drawn from the following curriculum: art, science, cooking, music and movement, dramatic play, language arts, gross motor, fine motor, math and religion.
Children will prepare for a happy adjustment to future school years by encouraging active curiosity about the world in which they live and an enthusiasm for learning which stimulates exploratory behavior and curiosity.
Children will develop control of their bodies with gross motor and fine motor activities.
Children will gain self-discipline in an environment where they know the limits and expectations.
The academic curriculum used at ILECC is teacher created, and based on learning experiences that are designed to develop the whole child, following the guidelines set by the KS Dept. of Education for preschool aged children. The Little Lambs curriculum is used as our Bible based program.
We at Immanuel believe that it is extremely important that all people attend divine worship services regularly and faithfully. We encourage you and your family to worship regularly with us or with a church of your choosing.
All students at ILECC attend a children’s chapel, each week. These chapels are not intended to replace Sunday services, but to supplement them. At these chapels, children are able to pray, hear God’s Word, sing praises to God, and to bring a love offering to their Friend, Jesus. Offerings brought to chapel are designated for various mission and charitable purposes.
Two times throughout the school year children in the ILECC will sing in Immanuel’s Sunday morning worship service. Dates will be announced.
We believe many educational values may be gained by experiences which are not possible in the classroom situation. Times and places for field trips are left to the discretion of the teacher and the ECC director. The teacher will notify parents as early as possible of the plans prior to the outing.
Teachers must work through the policies set by the School Board and the state of KS
All field trips will be on a chartered school bus.
All children must follow all the bus rules while on the bus or they will not be allowed to take filed trips with the center in the future.
No child will be allowed to attend a field trip unless his/her parents have filled out and turned in the required state and center permission forms and paid any necessary fees.
It may become necessary to cancel a trip if a bus cannot be chartered or weather conditions make the field trip unfavorable.
Regular School Hours:
2 ½ -3 year old preschool 8:30 am – 11:30 am
Four year old preschool 8:30 am – 11:30 am
Pre-Kindergarten 8:30 am – 11:30 am or 12:30 pm – 3:30 pm
Childcare 6:30 am – 6:00 pm
Immanuel Lutheran’s property and casualty insurance provides excess medical payments. In other words, your personal medical insurance will be the primary carrier and will pay first. Whatever your personal insurance will not cover, will then be submitted to the school insurance policy.
A list of materials needed by students in each class will be given to the parents before a new school year begins. Throughout the year you may need to re-supply some of your child’s materials and a note will always come home to you when new supplies or supplies for special projects are needed.
Enrollment Ages: According to state guidelines, for a child to be eligible for enrollment in our program he/she must be two and a half years of age and be fully potty trained (can use the bathroom totally independently).
An NON-REFUNDABLE registration fee ($50) must be paid at the time of registration to guarantee a position in the class.
There is a NON-REFUNDABLE summer registration fee of ($25) only if your child did not pay the $50 annual fee for the school year. (primarily school aged children)
If classes are filled when a parent calls, the child’s name will be put on a waiting list to fill vacancies as they occur.
The following forms must be completed and returned prior to the beginning of the school term: enrollment form, child information sheet, health form signed by a physician with immunization records, an emergency authorization form.
If you refer a family to attend the ILECC and enrollment takes place, the referring family will receive a one time $50 credit. After the enrolled child has been enrolled for 3 months.
Admission policies shall be non-discriminatory concerning race, color, religion, national origin, ancestry, physical handicap or sex in accordance with K.S.A. 44-1009.
Tuition will need to be paid prior to receiving care. You can pay one week at a time, two weeks at a time, or an entire month.
A $30 service fee will be charged on all returned debits or checks. If a check is returned, you will need to pay your tuition by cash or money order.
Families who have children at the center after 6:05 p.m. or who come before 6:30 a.m. will have a $1 a minute fee charged to their account.
No refunds are given for illness, vacations or snow days. Those days will not be made up. If for some reason you find you are unable to pay the tuition, please contact the director. We are more than happy to work out a suitable arrangement with you.
All parents of students at ILECC must bring their children into the center and sign them in. For the safety and well being of the children, children may not be dropped off and expected to find their own way into their classrooms.
Parents must come in and sign their children out. Children will not be sent out on their own. Also, siblings, unless age 18 or older, may not sign children out.
If someone else is picking your child up, please let the teacher know by filling out the pink alternate pick-up slip. Make sure the person is on your list and is prepared to show a picture ID.
Please enter the parking lot by the north driveway and exit by using the south exit, the exit by the flagpole. This will allow traffic to flow in the same direction and thus helping to eliminate accidents.
Inclement Weather Policy
If a decision is made to close the school due to inclement weather, the announcement will be made by the local radio station, KJCK 1420 AM or 94.5 FM, and on Topeka WIBW TV channel 13. The announcement will be made prior to 7:15 a.m.
In the event of early dismissal due to dangerous weather conditions, the information will be announced on KJCK 1420 AM or 94.5 FM and on Topeka WIBW TV channel 13. Parents/guardians are asked to pick up their children as soon as possible. Children will be kept at school until arrangements have been made for their transportation.
In general, Immanuel will coincide with U.S.D. 475 on closing and early dismissal. Parents/guardians are requested to listen to KJCK or watch WIBW for announcements during inclement weather.
Children are taken outside everyday, even during the winter months providing the wind chill is not below 20 degrees. Please send appropriate clothing to keep your child warm during the cold periods. This includes boots, hat, mittens and a coat.
Any child who is sick with any of the following symptoms must be kept at home: red, watery or draining eyes, drainage from the ears, lice, skin lesions, vomiting, diarrhea or a temperature over 100 degrees. Please call us if your child is ill and explain the nature of the illness. We are required to report certain communicable diseases to the Health Department and may need to take additional control measures and notify the other parents. Your child’s identity will be kept confidential by the staff. Children must be symptom free for 24 hours before returning to school. Your child may be required to receive a doctor’s permission to return for certain communicable diseases. In the event a child becomes ill at school, the child will be isolated from the other children and the caregiver contacted immediately.
Over-the-counter medication will be administered at school with the proper forms filled out. Life-saving medication (i.e. EpiPen or inhaler) will be kept in a labeled, locked cabinet in the admin office. A picture of the child will be on the label. A doctor’s order must be attached to the medication which includes the child’s name, dosage, dosage intervals, name of the physician and date the prescription was filled. An Authorization for Dispensing Medications form must be filled out by the parent. This form is kept with the medication.
Disaster Drills & Plans
Tornado and fire drills are conducted as prescribed by Kansas law.
All students will line up by the safest exit.
Children and the provider will go out the safest exit and proceed to the fence and wait until the fire department has given their ok.
When sirens sound, provider will take the children to the youth room.
Children will crouch down and cover their heads for protection.
Providers will not answer phone calls until the all clear sound is heard or the warning has expired.
Provider has a battery operated flashlight should the lights go out. Children will be taken to areas with emergency lights.
Provider also has a battery operated radio to listen to the weather reports.
We are not in a flood area, but if flooding would occur, provider will take the children to higher ground and do as directed by emergency personnel.
Serious Injury Plan:
Provider will check the injury and administer First Aid. Ambulance will be called if needed.
Parent will be notified and told where the child is being taken for care.
Emergency substitute will be called and told to come care for other children.
As soon as substitute arrives, provider will take the child and the necessary papers (or follow ambulance) to get medical attention. Provider will stay with the child until the parent or parent designee arrives.
When the provider returns to school, an injury report will be filled out and sent to the local health agency as required by State by the next working day.
Lost Child Plan:
If a child is lost, the proper authorities will be called immediately.
The adults in the building will search as much as possible, while keeping all other children safe and accounted for.
The parents/guardians will be notified.
In case of an evacuation Immanuel’s student body will evacuate to the Geary County Health Dept. at 1212 W. Ash St, Junction City.
All staff is trained in first aid and CPR. In the case of an extreme emergency, staff will contact 911 and the parent. If a child needs medical treatment, a staff member will accompany them until a parent arrives.
It is extremely important for parents to notify the preschool office of any changes in phone number and address. Medical information and emergency release forms must be on file with the most current information. Please notify the office of any additional shot dates or changes in health.
We need to ensure a safe environment.
Appropriate adult to child ratios established by the state need to be followed. (2 1/3 to preK 1:12, school aged 1:16)
No child should be left unattended or sent to get something by themselves with exception of bathroom use (1 child at a time)
The main door is the first door at the bottom of the sidewalk on the north side of the building. This door will be locked at all times. Please use the doorbell.
Classrooms and the playground need to be inspected to remove items that are broken and may cause injury
Emergency phone numbers are posted by the telephone in the admin office
Electrical outlets within the reach of children need to have a receptacle cover when not in use.
Extension cords shall not be accessible to children
Immanuel Lutheran ECC offers a complete lunch program serving lunches as specified by the Child and Adult Care Food Program. No child in the childcare program will be allowed to bring a lunch from home. Please abide by this policy.
Fruit juices, instead of milk, will be served only to students who present a statement from a physician stating that it is necessary due to health reasons. Students with food allergies will be served an alternative, providing a statement from a physician is on file. Stop by the school office to pick up a form if you are in need of one.
Breakfast will be served until 7:45 a.m.
All children in the center will be served a morning snack and an afternoon snack.
We expect parents to assume responsibility for proper selection of clothing for school wear. All clothing should be neat, clean, and free from holes, cuts or fraying. Clothing for young children need to be practical and clothing appropriate for their age.
In order to meet the above goals in dress, the following statements of policy are made:
Extremely short or poor fitting shorts are not to be worn.
Clothing or ornamentation displaying or advertising substances illegal or inappropriate for minors, especially preschoolers, or of an unchristian, disrespectful, rude or violent nature, is prohibited. (This includes skulls, professional wrestling, alcohol, pornography, firearms, etc.)
Children must not wear clothing that has any kind of light or sound features, with light up shoes being the exception.
Shirts or blouses which bare the midriffs are inappropriate both for boys and for girls.
Children are not to wear or bring make-up, including lip gloss to school. Chapstick cannot be kept by the students, but must be given and kept be the staff and used under their supervision only, according to state regulations.
Jewelry, including watches, are not to be worn or brought to school. Studded pierced earrings and jewelry that is permanently tied on will be allowed. Teachers will not be responsible for lost or broken items, nor will they reattach earrings which have been removed.
Student’s appearance should be clean, neat, and appropriate for Christians to wear (good taste).
Children should be dressed for active play. Children explore the environment, both indoors and outdoors, with a variety of materials. Children need comfortable, sturdy, washable clothing. Clothing should allow the child to participate in all activities without concern for spoils, spots, rips, or tears. Girls need to wear shorts or leggings under their dresses/shirt at all times for modesty.
Children should be wearing shoes that allow them to climb and walk and run without fear of slipping or sliding. Shoes should fit properly, are closed toed, cover the entire foot and fasten securely to the child’s feet. Flip Flops and open-toed sandals are NOT allowed. Snow/Rain boot are not appropriate inside footwear so shoes must be brought for children to change into if boots are worn to school, due to adverse weather.
Clothing needs to be easy to manage for the child. This promotes independence and self-help. Children must be able to unfasten any belts or pants by themselves.
Each child attending the ECC will have a complete set of extra clothes, including underwear and socks, at school. From time to time accidents do happen. When soiled clothes are sent home, return immediately the next day, an extra set of clean clothing. If you child does have an accident and there is no clothing at school for him/her, you will receive a phone call to bring clean clothing for your child.
Outdoor play is an important part of our day. We do go outside every day that is possible. Please see that your child is dressed comfortable for outdoors and has the proper outdoor clothing. During the cold winter months, each child must have a coat, a hat or hood, gloves/mittens, and snow boots when there is snow. Clothing with large zipper tabs, large buttons and buttonholes, Velcro fasteners are recommended.
Toys from Home
We discourage children from bringing toys from home unless the teacher requests them for show and tell or special days. Part of our program is teaching children to take turns. We provide toys and equipment for this purpose. Ownership may prevent sharing of a toy from home.
At no time will guns, swords or other type of weapons, including toy weapons be brought to school, even for show and Tell. Toys that promote violence and dangerous objects should not be brought to the center.
If students wish to bring a pet to school, parents must talk to the child’s teacher at least 24 hours before, so arrangements can be made.
Discipline focuses on redirecting the child’s behavior in a positive way. The philosophy of the discipline methods will reflect the idea of helping the child control his or her own behavior. All discipline will be positive in nature. Staff will work to create positive discipline with the children, giving clear choices and consequences for the actions. Staff will find alternatives to time out which should only be used when the child, age 3 and older, is harming another child or self. If this occurs, time out may be used with one minute for each year of age for a child 3 and older. Ridicule, public embarrassment, withholding of food, or corporal punishments in any form are prohibited as disciplinary techniques.
If a child’s behavior is detrimental to other children or staff, the school will follow the following procedure:
The first offense is a verbal and written warning to the parent and child. The teacher will document the details of the offense.
In the case of the second offense, the child will be removed from the classroom and be sent home. The teacher will document the details. A parent/teacher/director conference will take place. A behavioral agreement will be written and signed by the parents, teacher, and director with specific parameters and expectations for appropriate behavior, also stating consequences and a timeframe.
If there is a third offense, all parties will follow the terms of the behavioral agreement.
It is at the director’s discretion, with board approval, to remove a child from the program at any point where it is deemed necessary for the safety and well-being of the child, classmates, and program.
Examples of inappropriate behavior include use of inappropriate language, striking a child or staff member, and disrespect to staff or children.
The child must reimburse the school for the loss as well as for any willful or careless damage to the textbooks of the school. School and church property, including furniture and equipment must not be defaced, marred, or damaged in any manner. Violators will be billed for the amount to replace or repair any damage done.
Willful violators may be asked not to return to Immanuel.
Marking or in any way deliberately marring or destroying school property or the property of another person is wasting God’s gift to us. We reserve the right to collect damages in such cases.
We understand that sometimes a program may not be right for every child or parent. If a child needs to be withdrawn from preschool, two weeks notice is required so that another child can fill the vacancy. Should a two-week notice not be given, you will be billed for that month.
All grievances should be handled between the persons who are directly involved as taught in Matthew 18:15: “If your brother sins against you, go and tell him his fault, between you and him alone.” If after an attempt has been made without success, the following serves to settle the grievance.
If a parent has a complaint or concern involving the teacher, the program, or the classroom, the parent should discuss it with the director.
If a teacher has a complaint or concern involving a parent or another teacher, the teacher should discuss it with the director.
If a parent has a complaint or concern involving the director, the parent should discuss it with a member of the Board.
We ask that when you need to speak with a teacher to make arrangements to meet outside of classroom time. Speaking with a teacher with children in the classroom takes the teacher’s attention away from the children.
Parent Involvement and Communication
ILECC believes that a good relationship between home and the school will help foster a sense of security, a sense of well-being, and a sense of self-esteem in the child, will help build mutual understanding and guidance, and provide a greater consistency for children. We believe that parents have the right and the responsibility to share in decisions about their children’s care and education. It is just as important for parents to become actively involved in their child’s education and in their child’s school. Therefore, parents are welcome to volunteering in the classroom at any time. We ask that parent volunteer at least 3 activities a year. One time to be served directly with your child in the classroom, one time in a fundraiser, and one time to serve in some other capacity.
Parents are always welcome to visit their child’s classroom; however, common courtesy dictates that prior arrangements should be made. Parents, when in the classrooms, are considered volunteers and may be asked to help with classroom affairs: working with students, helping with an art project, or other such activity.
All visitors, while in attendance at Immanuel, is subject to all rules and policies of ILECC. All visitors, including parents, are asked to please check-in at the school office.
Parents are informed of classroom activities through a monthly calendar and newsletter. Teachers communicate on a regular basis with parents about their child’s development. Parent-teacher conferences are held twice a year in the preschool classes. Please understand that the children come first during class time. The teacher will be happy to talk with you before or after class. Discussions about your child should not be within child’s hearing. Remember that this is your preschool and your child’s education. Come find out what is happening!
Immanuel Lutheran Early Childhood Center